A COMPREHENSIVE HEALTHCARE-SPECIFIC POLICY MANAGEMENT SOLUTION

While today’s modern Intranet is used as a communication tool, it should also act as a vehicle for document automation as well. With the many legal requirements placed upon hospitals, ambulatory surgical centers (ASCs), clinics, and long-term care organizations, keeping updated policies and procedures will help with CMS, HIPAA, and Joint Commission compliance. An Intranet should support comprehensive document management, document review and approval workflows, tracking, versioning, auditing, and certification of policies and procedures. No more manual searching for policies!

Now you can easily find a document through your Intranet’s robust search feature, and you can start a revision or approve a policy within minutes!

Control Costs

HospitalPortal.net provides a cloud-based installation with a yearly subscription or permanent licensing. The system is scalable to small and large healthcare organizations and is competitively priced and affordable - Request a free quote.

Branded Site

If the solution is purchased with our Intranet product, the system will be branded to the graphics of the system and a navigation scheme will be developed for a seamless integration. If purchased as a stand-a-lone product, there is a graphics design package included with the purchase of the solution. Our creative design staff will help you to develop a customized look and feel for your policies and procedures system using your company’s logo, branding and colors.

Easy to Install

Our solution integrates with your Active Directory. The system provides a multiple file upload utility to transfer files from shared drives into the database. We support all document file types making transferring documents and policy data quick and easy. 

Hassle-Free Implementation

Implementing the HospitalPortal.net Policy Management system allows for minimal IT involvement. Dedicated project management staff provide consultation and planning guidance and best practices to help clients easily plan their policy management implementation. We offer data cleansing and formatting services, hard-copy data backup service (optional), onsite training, online training, ongoing phone and online support, and private access to our client-only self-service support site that is full of product related resources, training videos, blogs, and more. 

Highlights

  • The solution can be integrated into an organization’s existing Intranet or used as a stand-alone system.
  • Easily create and import policies and send a policy for approval and review with one simple click.
  • Email notifications and on-screen reminders alert the right staff of actions to take. Start a workflow right from an alert or an email.
  • Control panels give staff with rights the ability to get a snapshot of policy status and pending actions.
  • Staff can search for any policy using keywords found within the title, body and tagged keywords of the document. Only active documents will be delivered in the search results eliminating long search results.
  • Employees can search for policies and procedures securely from anywhere.
  • Staying compliant has never been easier with our policy management system.
  • The bulletproof audit trail and strict workflow ensures complete transparency across all policies and procedures.

Save time and money with a digital policy management system today! Let us help. In just 25 minutes, we can show you how to  improve your organization's compliance efforts. Demo Now!

CHECK OUT OUR FEATURES
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SEARCH & ACCESS

  • Centralized Database for all Documents
  • Quickly Search and Access Documents by Titles, Document Content, Joint Commission Numbers
  • Search Results Delivered Intuitively for Quick Scanning
  • Role-Based Access: Restrict Access and Rights to Certain Policies or Hospital Contracts
  • Tag Documents with Additional Keywords for More Robust Search

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AUTOMATED WORKFLOWS

  • Connect and Collaborate with Staff Through Automatic Workflows
  • Easily Revise, Review and Approve Policies, Contracts or BAA's with Inline Word Editing Feature
  • Approve Policies and Documents with One Click
  • Comments and Collaboration Messages

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VERSION CONTROL

  • Track All Changes and Revisions Made to a Policy
  • Index Policies by Date Range
  • Review Past Versions and Workflows on Policies
  • Use Policy Templates for New Policy Creation
  • All Document Types Supported (Word, Excel, PDF, Google Docs, and HTML)

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REPORTING

  • Simplified Custom Report Generation in PDF or Excel Formats
  • Run Document In-Effect Reports by Date Range
  • View Documents Pending Action and Document Timeline Reports
  • Display Top Viewed and Recently Updated Documents On Any Page
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REAL-TIME DASHBOARDS

  • User Dashboards Showcase Approval Process
  • Users Can Take Action Directly from Control Panel
  • Manager Dashboard Displays All Pending Actions on Policies
  • Policy Widgets for Actionable Insights

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STAFF ATTESTATION

  • Subscription-based Alerts Notify Users of Newly Published or Revised Documents
  • Track the Status and Date of Read Acknowledgements
  • Enable or Disable Requests
  • Send Read Acknowledgment Requests to Select Users
  • Built-in Security Feature to Open Document Before Attesting

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AUDIT READY

  • Maintain and Improve Regulatory Compliance
  • Audit Ready Reports
  • Automatically Archive Documents
  • Avoid Corporate Risks with Iron-Clad Audit Trails
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AUTOMATIC NOTIFICATIONS

  • Policy Summary and Task Emails
  • On-Screen Reminders Displaying Policy Actions
  • Policy Expiration Notification Emails
  • Collaboration Notes and Updates on Authored Documents
  • Visual Cues for Documents in Draft Mode, Past Due, and Past Reminder Due Dates

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EASY SET UP

  • Hassle-Free Implementation & Set Up
  • Flexible Configuration
  • Upload Existing Policies Using a Multiple File Upload Utility
  • Dedicated Project Manager
  • Easily Integrates with Current Intranet
  • Hosted / Installed Options Available
  • Little to No Disruption to IT
  • Online Access 24/7
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WHAT OUR CLIENTS SAY

  • “Now, during surveys or state mandated investigations, whenever a surveyor asks for policies and procedures on a particular item, the person can go in a workstation and obtain the information in seconds.  This was almost turn-ey and our IT department customized all 13 sites from the platform in just weeks.”

    Jason LaMarca

    Corporate Marketing Manager & Webmaster
    Prime Healthcare Services, Inc., California

  • “I’m hearing such comments as ‘wow,’ ‘I’ve been asking for this for years,’ and ‘you’re saving my department a month’s worth of overtime’ since HospitalPortal.net installed the program.”

    Cass Shockley

    Information Specialist & Graphics Designer
    Davis Health System, West Virginia

  • “Their Intranet Portal product including the automated Policies & Procedures Manager is a dependable and reliable tool our organization utilizes daily.  We’ve found their staff to be professional, helpful and responsive to our needs.  I would highly recommend their products and services to your organization.”

    Stacy Speidel

    IT Manager
    Henry County Health Center, Iowa

ADDITIONAL RESOURCES
Policies & Procedures Manager Overview
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Features, benefits, and more
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Watch Our Latest P&P Webinar
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