AN INTRANET WITH A BUILT-IN POLICY MANAGEMENT SOLUTION

While today’s modern Intranet is used as a communication tool, it should also act as a vehicle for document automation as well. With the many legal requirements placed upon hospitals, ambulatory surgical centers (ASCs), clinics, and long-term care organizations, keeping updated policies and procedures will help with CMS, HIPAA, and Joint Commission compliance.

An Intranet should support comprehensive document management, document review and approval workflows, tracking, versioning, auditing, and certification of policies and procedures. No more manual searching for policies! With the HospitalPortal.net CMS System, you can automate your policy management. Your staff can easily find policies through the smart search engine and start a revision, make an approval, acknowledge readership and in one simple click!

SEARCH & ACCESS

  • Centralized Database for all Documents
  • Quickly Search and Access Documents by Titles, Document Content, Joint Commission Numbers
  • Search Results Delivered Intuitively for Quick Scanning
  • Role-Based Access: Restrict Access and Rights to Certain Policies or Hospital Contracts
  • Tag Documents with Additional Keywords for More Robust Search

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AUTOMATED WORKFLOWS

  • Connect and Collaborate with Staff Through Automatic Workflows
  • Easily Revise, Review and Approve Policies, Contracts or BAA's with Inline Word Editing Feature
  • Approve Policies and Documents with One Click
  • Comments and Collaboration Messages

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VERSION CONTROL

  • Track All Changes and Revisions Made to a Policy
  • Index Policies by Date Range
  • Review Past Versions and Workflows on Policies
  • Use Policy Templates for New Policy Creation
  • All Document Types Supported (Word, Excel, PDF, Google Docs, and HTML)

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REPORTING & DASHBOARDS

  • Simplified Custom Report Generation in PDF or Excel Formats
  • Run Document In-Effect Reports by Date Range
  • View Documents Pending Action and Document Timeline Reports
  • Display Top Viewed and Recently Updated Documents On Any Page

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REAL-TIME DASHBOARDS

  • User Dashboards Showcase Approval Process
  • Users Can Take Action Directly from Control Panel
  • Manager Dashboard Displays All Pending Actions on Policies
  • Policy Widgets for Actionable Insights

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STAFF ATTESTATION

  • Subscription-based Alerts Notify Users of Newly Published or Revised Documents
  • Track the Status and Date of Read Acknowledgements
  • Enable or Disable Requests
  • Send Read Acknowledgment Requests to Select Users
  • Built-in Security Feature to Open Document Before Attesting

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AUDIT READY

  • Maintain and Improve Regulatory Compliance
  • Audit Ready Reports
  • Automatically Archive Documents
  • Avoid Corporate Risks with Iron-Clad Audit Trails

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AUTOMATIC NOTIFICATIONS

  • Policy Summary and Task Emails
  • On-Screen Reminders Displaying Policy Actions
  • Policy Expiration Notification Emails
  • Collaboration Notes and Updates on Authored Documents
  • Visual Cues for Documents in Draft Mode, Past Due, and Past Reminder Due Dates

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EASY SET UP

  • Hassle-Free Implementation & Set Up
  • Flexible Configuration
  • Upload Existing Policies Using a Multiple File Upload Utility
  • Dedicated Project Manager
  • Easily Integrates with Current Intranet
  • Hosted / Installed Options Available
  • Little to No Disruption to IT
  • Online Access 24/7

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WHAT OUR CLIENTS SAY

  • “Now, during surveys or state mandated investigations, whenever a surveyor asks for policies and procedures on a particular item, the person can go in a workstation and obtain the information in seconds.  This was almost turn-ey and our IT department customized all 13 sites from the platform in just weeks.”

    Jason LaMarca

    Corporate Marketing Manager & Webmaster
    Prime Healthcare Services, Inc., California

  • “I’m hearing such comments as ‘wow,’ ‘I’ve been asking for this for years,’ and ‘you’re saving my department a month’s worth of overtime’ since HospitalPortal.net installed the program.”

    Cass Shockley

    Information Specialist & Graphics Designer
    Davis Health System, West Virginia

  • “Their Intranet Portal product including the automated Policies & Procedures Manager is a dependable and reliable tool our organization utilizes daily.  We’ve found their staff to be professional, helpful and responsive to our needs.  I would highly recommend their products and services to your organization.”

    Stacy Speidel

    IT Manager
    Henry County Health Center, Iowa

ADDITIONAL RESOURCES
Policies & Procedures Manager Overview
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Features, benefits, and more
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Watch Our Latest P&P Webinar
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