3 ways your intranet can help new employees

     

3 ways your intranet can help new employees 

Do you remember your first day of work?  It was most likely filled with nerves and excitement to start a new chapter in your career.  It was also probably filled with mounds of paper work, lots of strange new faces, endless training videos, and time spent finding out where to go for what.  In other words, the first day on the job can be a daunting one.  

Here are some ways that you can use your intranet to help the new comers to the hospital and the people that help get them situated. 

An Intranet can be a great resource for the new employee onboarding process

1. Publish New Employee Resources on your Hospital's Intranet

The first thing that you should do to make sure that your intranet is newbie friendly is to create a page specifically for new employees.  This is meant to be a one-stop-shop for everything that the new employee needs.  This can include uploading an employee handbook, a short welcome message, forms from HR and IT, map of the hospital, and a whole host of other things.  This will save time not only for the new employee, but for the support staff as well.  They don’t have to be bothered by gathering up different forms from different departments for each new employee.  They can just upload everything once to one page. From there on out, the employees can visit that page for their resources. 

2. User Friendly Design

Another thing that can be done is to make the intranet as user friendly as possible.  This means making sure that your departmental homepages are easy to find and that they all have useful information for everyone in the hospital.  You might think it to be trivial to put a short description on your department’s homepage but it can be seriously useful to newcomers, especially if they haven’t worked in healthcare before (a lot of IT people).  I originally didn’t come from a healthcare background, so when I got hired at HospitalPortal.net I looked at some of our clients’ departmental homepages to get an idea of how each department functioned within the organization.  This helped me tremendously to get my bearings in the hospital and I’m sure it will help your new employees, too.

3.  Use the Intranet to Introduce New Employees

Having pictures of key players in the hospital is also a great way to make new employees feel at home.  It’s easy for the tenure employees to learn the new guy or gal’s name, but imagine having to learn a whole hospital’s worth of new names.  Having pictures of the main staff on each department’s homepage can really help someone to learn all the necessary names and make them feel a lot more comfortable roaming the halls.

Go ahead and try out these tips on your own intranet.  It will sure make the first day a lot less stressful for the new employee so they can enjoy the start of a new chapter in their career.

 

Please free to browse our past webinar library for actual examples of Intranet use to improve employee engagement and employee communications.

 

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Justin Oshita

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