6 Great Ways an Intranet Can Be an Asset to a Nursing Department

     

NurseIntranets can be a great asset to nursing departments and their clinical staff in so many ways. Even the simplest features of an Intranet can impact the efficiency of the nursing department and its specialized workflow. Below are 6 great ways a nursing department can use an Intranet to reduce time spent on administrative functions so they can spend more time saving lives and administering quality care.

#1: Centralized Document Management with Intelligent Search

By publishing nursing-related documents on an Intranet, nursing departments can cut back on the time spent to transfer the paper-based correspondence during in-person collaborations and meetings. By publishing the nursing Policies and Procedures on an Intranet, nursing staff will save time by not having to constantly print, and distribute these types of vital documents, and leadership will not have to manually track, review, and sign-off on information related to their policies. With the addition of an integrated search engine, clinical staff can search any clinical document via a keyword. The robust search will produce results that can be filtered by the topic at hand, and your staff will feel empowered knowing that they can access resources in minutes. 

Having all nursing-related content and policies in one, centralized location, allows department employees to quickly and easily search and access information that otherwise would have required time consuming search in various locations.  This makes everyone more efficient.

Key Features:
  • Searchable database of up-to-date repositories of documents and forms
  • Nurses can save clinical administrative documents such as Policies, Procedures, Standing Orders, Case Management, Patient Education, Staff Training, Specialty Manuals, Standing Order Libraries, Labor and Delivery, Day Surgery, Education and more
  • Complete lifecycle management for Policies, Procedures, and Protocols
  • Patient Education, Staff Training, Standard Work Orders
  • Complex review and revision requirements on documents with committee reviews and approvals
  • Built-In Reminder Mechanisms to automatically notify appropriate staff about document review requirements
  • Automated read acknowledgements on documents requiring staff reviews

#2: On Call Scheduling Manager with Automated Workflows

Managing on call schedules in a nursing department can be challenging while trying to deliver care to patients. Automating this type of on call scheduling can help both HR and nursing leadership to make staff changes quickly and in real-time.

Key Features:
  • Paperless scheduling
  • Nursing and Physician contact lists
  • Meeting room scheduling with automated workflows

#3: General Announcements & Events Calendar

An Intranet can serve as a single access point/platform for all administrative nursing information. Departmental and hospital-wide announcements, calendars, updates and tips can be managed centrally on departmental levels and by non-technical staff. Nursing departments by trade, often have a great deal of administrative content and timely announcements that they need to publish or share with their staff. Often times, this information will be confidential so it is important to have a process in place to share this data securely. An Intranet can be a platform to make these general announcements to a select, restricted group of clinical staff or stakeholders. With an abundance of content that passes through the nursing department, information can get lost. By having announcements tied to clinical staff logins, nursing managers can be certain their updates are being acknowledged.  

Specialized departmental pages for clinical departments that include internal and hospital-wide resources and information such as meeting calendars, contact lists, PTO calendars, announcements, newsletters, etc. An Intranet can also perform as a platform for bi-directional communication with staff via moderated and non-moderated forums, Nursing blogs, and other content that improves nursing staff engagement within the department.

Key Features:
  • Newsletters
  • Nursing News and Events
  • Blogs
  • Image Galleries
  • Forums

#4: Links to Internal or External Content Related to Nursing

Being a central hub for all communication, an Intranet provides the nursing department with a place to house important clinical documents, but it also acts as a resource internal or external resource libraries and clinical information sites, MSDS libraries, etc. Instead of having to research the information with a google hunt, all important information is available via a quick link located on the nursing departmental page.

Key Features:
  • Nursing contact lists
  • Abbreviation Lists
  • Strategic Nursing Council Information
  • Vendor Directories
  • Links to Internal or External Content Related to Nursing
  • Nursing Education Links
  • Nursing Website Links (i.e. American Nurses association, Joint Commission, and HIPAA)
  • Clinical Links

#5: Ability to post clinical dashboards

For nursing leadership and clinical board members, it is important that they have a pulse on the operational proceedings of the hospital. With so many applications being utilized, it can be cumbersome to evaluate the data. An Intranet can pull data from external applications and resources and turn it into a graphical dashboard so all approved members can quickly review high-level data such as HCAHPS Scores, Patient Satisfaction Scores, Census Boards, Occupancy Rates and more.

Key Features:
  • XML Components
  • iFrame 3rd party data within nursing department page (i.e. CDC Newsfeeds)
  • Hospital Statistics
  • Census Boards
  • Occupancy Rate
  • Education Stats

#6: Training and Education Resources

A nursing department wouldn’t be complete and successful without the ability to constantly train and educate clinical staff. Hospitals are the training centers for their medical staff and it is essential that they have an automated way to alert staff of classes, drive attendance to class registrations, and be able to report on all activity. An Intranet is that one repository for educational libraries and resources, online class schedules, and online registration features.

Key Features:
  • Class Registration
  • Newsletters
  • Document Repositories
  • Calendars
Hospital Intranet Features Checklist

Anne Sweeney

About The Author

Anne Sweeney is the Marketing Manager at HospitalPORTAL. She is responsible for spearheading the strategic sales and marketing vision for the company. With over 19 years of sales and marketing experience, Anne has spent a great deal of her career consulting and directing large scale, website design projects for a variety of industries, and she is a certified web professional with the International Webmasters Association. Additionally, Anne has assisted many companies with the technical development and go-to-market strategies for several web-based, workflow application systems.