We’ve all heard the expression: time is money, and when it comes to workforce productivity that couldn’t be closer to the truth. One way to increase that productivity is through the utilization of an Intranet. Here are 5 ways an Intranet can help save you time and money.Read More >
Your employees want to be able to share and access information as easily and pain-free as possible, as well as stay connected with colleagues. A successful Intranet is the heart of your healthcare organization, and the number one resource for your employees. It’s clean, intuitive, up-to-date, and a place your employees will go to over-and-over again to stay on top of everything they need. From sharing team updates, to working on cross-functional projects to doing day-to-day work, the Intranet is a key tool in creating a successful and transparent culture.Read More >
While having your cake and letting your healthcare employees eat it too, is great for office birthday parties – it’s not an effective engagement strategy. Cake doesn’t make people want to work harder or longer. It doesn’t magically make a micro-manager go away, even if she does allow someone else to divvy up the pieces, and it won’t make employees feel heard, understood, and respected. It’s cake. It’s fluffy and delicious, and even comes with frosting - but it’s not a magical cure-all.Read More >
The link between collaboration and productivity is unquestionable and an increasing number of hospitals and healthcare organizations are looking for ways to enhance collaboration in the workplace. One of the ways they have found to accomplish this goal is by using an Intranet. Intranets have evolved well beyond their original, more cumbersome design and functionality in past years. Today’s modern-day Intranets boast many different features and elements that are conducive to encouraging an increased amount of collaboration in a healthcare setting.Read More >
Bringing on a new member to your team is a very involved process. There is a learning curve for your employee who is new to your systems and processes and there is also a lot of information to input so that your new employee can get started in their new position. One of the ways to make this process smoother is by managing the on-boarding process using your company’s Intranet. An Intranet is a powerful tool and a central hub of information that contains a variety of features to facilitate the on-boarding process seamlessly.Read More >
Your company’s Intranet acts as the central communication hub and information repository for the entire organization. Such a critical component of your organization’s infrastructure should be chosen with extreme care. As you decide on what type of Intranet to choose, you will ultimately be faced with the choice to buy a ready to deploy Intranet software, build an Intranet from the ground up, or add to your existing homegrown or SharePoint system. By exploring these 5 reasons why you should buy a ready-made Intranet, you can determine whether or not this is the best option for your hospital.Read More >
According to a report by Gallup on the State of The American Workplace, workplace engagement costs companies between $450 billion and $550 billion every year. These statistics indicate that companies know the importance of workplace engagement, however, only 30% of workers are engaged in the majority of workplaces nationwide. Workplace engagement is a critical component of making sure your organization doesn’t experience a high turnover rate. Having to constantly replace employees can severely affect the effectiveness of your hospital as well as increasing costs allocated to training and retention. Below are 5 of the top workplace engagement strategies to ensure your healthcare workforce is fully engaged and feels valued at all times.Read More >
Effective Intranet navigation is a challenge that many organizations struggle with. Although they recognize the importance of having an Intranet to create a cohesive, central hub of communication, navigating it poses entirely new challenges. It is helpful to understand the best ways for you and your staff to navigate your Intranet to enhance productivity, increase communication, and to create seamless workflows across all departments.
The Importance of Intranet Navigation
Intranet navigation describes the way in which users access content on their centralized Intranet database. Intranet navigation is also referred to as information architecture and describes the way in which staff members will access information through the various pages available on the Intranet. If employees find themselves unable to access vital information or lost when navigating their company Intranet, there’s no way that they will continue to use the system or be able to fully utilize the software to its highest capabilities. Below are four key tips to helping create a smooth navigation for your company’s Intranet.
#1 - Create an effective navigation menu
Just like navigating an external website, navigating an Intranet effectively can be facilitated by creating a well thought out top menu of the most important information that users will need time and time again for their daily routines. Limit your top level menu items to about five to seven topics so you don't overwhelm your staff with too many options that they need to recall. When there are other pages that the user needs to get to and they want to return to the main ‘homebase’, the top navigation bar will prove to be instrumental in guiding them to their next destinations. When designing your Intranet, keeping this navigation tip top of mind will make your Intranet much more user-friendly and user adoption will increase tremendously.
# 2 - Organize your drop-down menus effectively
In addition to having the main navigation bar organized with your most important content, it is also essential to make getting to the other pages of the Intranet a simple process too. This can be facilitated by organizing the drop-down menu in a descriptive and concise way. Don't have drop down menus that are too lengthy. Use them to clean up a busy layout, but don't over crowd a drop down with too many sub-headings or this will just confuse your users.
# 3 - Have a search or browse function
Adding a search or browse function into your Intranet navigation design allows employees to access past information and content easily. This search should be found on the top of every page for easy access and the most optimal searchability. Users should be able to search by keywords, titles, document body content, blog posts, staff directories, company newsletters, company announcements, upcoming events, new policies, and other important information by entering a few letters into a search box. Make sure your search tool has advanced filtering to help condense search results so the user can get to their search term right away.
# 4 - Include a ‘My Account’ function
The fourth and one of the most important inclusions in your Intranet navigation strategy is to place a ‘my account’ function within the navigation. This area functions as a central hub of information where an employee can make changes to their own personal account details and information. Additionally, they can view a layout of all updates and events in one central location so they can view the most recent posts, connections made with fellow staff, recent searches, bookmarks or activities that they have made. This can be thought of as similar to any social media account where the user is able to access their main feed of information. This allows staff to take ownership of their activities making them want to continue using and accessing the Intranet as much as possible.
There is no doubt about the importance of creating a smooth flow of navigation when designing and building an Intranet. Prior to designing and deploying your Intranet, it helps to keep these points in mind to ensure that employees and staff can access useful information and use the Intranet to its maximum potential.
At HospitalPORTAL, we provide access to an innovative Intranet platform that is cohesively designed for ease of use. Browse our website to learn more about what our software can do for your hospital or medical establishment.