Healthcare Policy Management

Automated reviews, approvals, and notifications

A Healthcare Intranet With a Built-In Policy Manager

While today’s modern Intranet is used as a communication tool, it should also act as a vehicle for document automation and policy management for healthcare. Policy management in healthcare can be a challenge. With the many legal requirements placed upon hospitals, ambulatory surgical centers (ASCs), clinics, and long-term care organizations, keeping updated policies and procedures will help with CMS, HIPAA, and Joint Commission compliance. With an automated policy management solution, your staff can easily find policies while managing the approval workflows, revisions, and acknowledgments of their employees. This will all lead to successful hospital and healthcare compliance.

A healthcare Intranet should support comprehensive document management, document review and approval workflows, tracking, versioning, auditing, and certification of policies and procedures. This means no more manual searching for policies! With our policy manager software, you can automate your policy management with ease. Your staff can easily find policies through the smart search engine and start a revision, make an approval, and acknowledge readership, ALL in one simple click!

Core Features

Search & Access

  • Centralized Database for All Documents
  • Quickly Search and Access Documents by Titles, Document Content, Joint Commission Numbers
  • Search Results Delivered Intuitively for Quick Scanning
  • Role-Based Access: Restrict Access and Rights to Certain Policies or Hospital Contracts
  • Tag Documents with Additional Keywords for a More Robust Search

Automated Workflows

  • Connect and Collaborate with Staff Through Automatic Workflows
  • Easily Revise, Review and Approve Policies, Contracts or BAA’s with our Inline Word Editing Feature
  • Approve Policies and Documents with One Click
  • Leave Comments and Post Collaboration Messages

Version Control

  • Track All Changes and Revisions Made to Documents
  • Index Policies by Date Range
  • Review Past Versions and Workflows
  • Use Policy Templates for New Policy Creation
  • All Document Types Supported (Word, Excel, PDF, Google Docs, and HTML)

Reporting & Dashboards

  • Simplified Custom Report Generation in PDF or Excel Formats
  • Run Document In-Effect Reports by Date Range
  • View Documents Pending Action and Document Timeline Reports
  • Display Top Viewed and Recently Updated Documents On Any Page

Real-Time Dashboards

  • User Dashboards Showcase Approval Process
  • Users Can Take Action Directly from Control Panel
  • Manager Dashboard Displays All Pending Actions on Policies
  • Policy Widgets for Actionable Insights

Staff Attestation

  • Subscription-based Alerts Notify Users of Newly Published or Revised Documents
  • Track the Status and Date of Read Acknowledgements
  • Create Comprehension Quizzes for Any Newly Updated or Current Policies
  • Enable or Disable Requests
  • Send Read Acknowledgment Requests to Select Users
  • Built-in Security Feature to Open Document Before Attesting

Audit Ready

  • Maintain and Improve Regulatory Compliance
  • Audit Ready Reports
  • Automatically Archive Documents
  • Avoid Corporate Risks with Iron-Clad Audit Trails

Automatic Notifications

  • Policy Summary and Task Emails
  • On-Screen Reminders Displaying Policy Actions
  • Policy Expiration Notification Emails
  • Collaboration Notes and Updates on Authored Documents
  • Visual Cues for Documents in Draft Mode, Past Due, and Past Reminder Due Dates

Easy Set Up

  • Hassle-Free Implementation & Set Up
  • Flexible Configuration
  • Upload Existing Policies Using a Multiple File Upload Utility
  • Dedicated Project Manager
  • Easily Integrates with Current Intranet
  • Hosted / Installed Options Available
  • Little to No Disruption to IT
  • Online Access 24/7


Download the Employee Engagement in the Digital Age: How hospitals can use an Intranet to close the gap

This eBook outlines key concepts on how to use an Intranet to build stronger teams, boost employee morale, and increase staff collaboration. Find out how your hospital can improve interactions between its staff.

Client Feedback


Andrew Kinnear

Data Analyst

Overall, this is an excellent product that has brought our organization's Intranet into the 21st century. I am extremely pleased with the ease of use and the staff who develop, implement, and support St. Luke's hospital!

Red Hutchison

Chief Information Officer

We chose HospitalPORTAL’s Intranet because it was easy to build, easy to use and robust enough to do whatever we want to do. We have saved thousands of dollars in paper costs along with time thanks to the HospitalPORTAL Intranet.
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Sebastian Vota

PACS Administrator

I wish all training was this comprehensive.

Cass Shockley

Information Specialist & Graphics Designer

I’m hearing such comments as ‘wow,’ ‘I’ve been asking for this for years,’ and ‘you’re saving my department a month’s worth of overtime’ since HospitalPORTAL installed the program.

Additional Resources

Product Brief

Brief Overview of Product Features

Product Overview

Features, benefits, and more


Solve Problems and Create Solutions

User-friendly policy access and documents management

Improve cms and joint commission readiness

Access past revisions and archives

Simplified policy approval management – set it and forget it!

Accountability and transparency within the approval process

Ensure that all employees are notified of latest revisions

Easily integrates with your current intranet – minimal impact to your it staff

Quick file setup - multiple file utilities can load files in an organized way

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