Healthcare Policy Management

Automated reviews, approvals, and notifications

A Healthcare Intranet With a Built-In Policy Manager

While today’s modern Intranet is used as a communication tool, it should also act as a vehicle for document automation and policy management for healthcare. Policy management in healthcare can be a challenge. With the many legal requirements placed upon hospitals, ambulatory surgical centers (ASCs), clinics, and long-term care organizations, keeping updated policies and procedures will help with CMS, HIPAA, and Joint Commission compliance. With an automated policy management solution, your staff can easily find policies while managing the approval workflows, revisions, and acknowledgments of their employees. This will all lead to successful hospital and healthcare compliance.

A healthcare Intranet should support comprehensive document management, document review and approval workflows, tracking, versioning, auditing, and certification of policies and procedures. This means no more manual searching for policies! With our policy manager software, you can automate your policy management with ease. Your staff can easily find policies through the smart search engine and start a revision, make an approval, and acknowledge readership, ALL in one simple click!

Core Features

Search & Access

Centralized Database for All Documents
Quickly Search and Access Documents by Titles, Document Content, Joint Commission Numbers
Search Results Delivered Intuitively for Quick Scanning
Role-Based Access: Restrict Access and Rights to Certain Policies or Hospital Contracts
Tag Documents with Additional Keywords for a More Robust Search

nREVIEW_REVISE_APPROVE

Automated Workflows

Connect and Collaborate with Staff Through Automatic Workflows
Easily Revise, Review and Approve Policies, Contracts or BAA’s with our Inline Word Editing Feature
Approve Policies and Documents with One Click
Leave Comments and Post Collaboration Messages

nVERSIONCONTROL

Version Control

Track All Changes and Revisions Made to Documents
Index Policies by Date Range
Review Past Versions and Workflows
Use Policy Templates for New Policy Creation
All Document Types Supported (Word, Excel, PDF, Google Docs, and HTML)

nREPORTING_NOTIFICATIONS

Reporting & Dashboards

Simplified Custom Report Generation in PDF or Excel Formats
Run Document In-Effect Reports by Date Range
View Documents Pending Action and Document Timeline Reports
Display Top Viewed and Recently Updated Documents On Any Page

nCONTROL_PANEL

Real-Time Dashboards

User Dashboards Showcase Approval Process
Users Can Take Action Directly from Control Panel
Manager Dashboard Displays All Pending Actions on Policies
Policy Widgets for Actionable Insights

nSTAFF_ATTESTATION

Staff Attestation

Subscription-based Alerts Notify Users of Newly Published or Revised Documents
Track the Status and Date of Read Acknowledgements
Create Comprehension Quizzes for Any Newly Updated or Current Policies
Enable or Disable Requests
Send Read Acknowledgment Requests to Select Users
Built-in Security Feature to Open Document Before Attesting

Audit Ready

Maintain and Improve Regulatory Compliance
Audit Ready Reports
Automatically Archive Documents
Avoid Corporate Risks with Iron-Clad Audit Trails

Automatic Notifications

Policy Summary and Task Emails
On-Screen Reminders Displaying Policy Actions
Policy Expiration Notification Emails
Collaboration Notes and Updates on Authored Documents
Visual Cues for Documents in Draft Mode, Past Due, and Past Reminder Due Dates

Easy Set Up

Hassle-Free Implementation & Set Up
Flexible Configuration
Upload Existing Policies Using a Multiple File Upload Utility
Dedicated Project Manager
Easily Integrates with Current Intranet
Hosted / Installed Options Available
Little to No Disruption to IT
Online Access 24/7

Employee_Engagement_eBook

Download the Employee Engagement in the Digital Age: How hospitals can use an Intranet to close the gap

This eBook outlines key concepts on how to use an Intranet to build stronger teams, boost employee morale, and increase staff collaboration. Find out how your hospital can improve interactions between its staff.

Client Feedback

Andrew Kinnear

Data Analyst

Overall, this is an excellent product that has brought our organization's Intranet into the 21st century. I am extremely pleased with the ease of use and the staff who develop, implement, and support St. Luke's hospital!

Red Hutchison

Chief Information Officer

We chose HospitalPORTAL’s Intranet because it was easy to build, easy to use and robust enough to do whatever we want to do. We have saved thousands of dollars in paper costs along with time thanks to the HospitalPORTAL Intranet.

Sebastian Vota

PACS Administrator

I wish all training was this comprehensive.

Cass Shockley

Information Specialist & Graphics Designer

I’m hearing such comments as ‘wow,’ ‘I’ve been asking for this for years,’ and ‘you’re saving my department a month’s worth of overtime’ since HospitalPORTAL installed the program.

Additional Resources

Product Brief

Brief Overview of Product Features

Product Overview

Features, benefits, and more

Solve Problems and Create Solutions

User-friendly policy access and documents management

Improve cms and joint commission readiness

Access past revisions and archives

Simplified policy approval management – set it and forget it!

Accountability and transparency within the approval process

Ensure that all employees are notified of latest revisions

Easily integrates with your current intranet – minimal impact to your it staff

Quick file setup - multiple file utilities can load files in an organized way

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