A fully featured, modern Intranet and Policy Manager that no longer requires a large hospital budget.

Our products are utilized by over 200 hospitals (and over 300,000 daily users) across the country—most of which are small and rural hospitals or smaller healthcare organizations. The clients that come to us are looking to streamline hospital communication across their staff, physicians, and partners or a replacement to a SharePoint intranet.

We quickly show them how easy it is to seamlessly share calendars and events, publish internal education and training resources, distribute confidential departmental information, and organize, publish, and manage hospital policies, protocols, forms and contracts all from one centralized location. HospitalPORTAL is the only Intranet with an integrated Policies and Procedures component built-in. The Policy Management system is also available as a standalone product called ComplyALIGN.

Read our many NRHA Hospital Client Reviews

Our solution is an out-of-the box solution specifically designed with small and rural hospitals in mind. The components of our content management system were meticulously assembled to meet the vital day-to-day communication needs of highly-regulated healthcare environments. Specialized components such as On Call Scheduling Manager, Emergency Preparedness, ComplyALIGN (our policy and procedures manager), and Phone Directory fill the acute needs of every hospital environment while the Intranet functions as a central repository for diverse resources, and a workspace for collaboration and social networking for specific groups and departments around the hospital.
Robb Gardner, CEO of Henry County Health Center (a 25 bed acute care hospital with 49 bed long-term facility in Southeast IA), talks about HospitalPORTAL's impact on his rural hospital in his interview conducted by the National Rural Health Association.


New features and custom development at HospitalPORTAL are based on needs identified by our rural hospital clients through enhancement requests. We take pride in listening to and understanding the business problems faced by our clients and we continually improve our software based on this feedback. Our solutions reflect these opinions and address the most common communication challenges of small, rural healthcare environments.


We know that smaller healthcare organizations' internal resources are always at a premium. Our team will guide you around potential problem areas and recommend best practices we have gained from implementing Intranets in small and rural hospitals across the country. We bring an in-depth understanding of the idiosyncrasies of healthcare along with solutions to the common challenges small, rural hospitals may face. Expert consulting and guidance is available to simplify the tricky issues from strategy and governance to information security and privacy concerns.

Implementing this system puts little to no strain on your IT department, and can happen very quickly. We offer helpful guidance throughout the process sharing best practices gained from implementing 100+ policy manager solutions.  With multiple file upload tools, your facility can upload all documents in an organized, seamless way with minimal effort to staff. Your IT team will love you for picking our solution for your Intranet needs. Our implementation and support teams do a great deal of hand holding to get your solution up and running.  We provide onsite training where we can get 50+ pages developed. We offer both an installed, on-premise and SaaS (hosted) solution.  We integrate with your Active Directory making user management a breeze. group of doctors looking at computer


  • All system installation and configuration is performed by HospitalPORTAL staff on your designated servers over VPN or remote desktop tools.
  • HospitalPORTAL provides custom site graphics templates to match your corporate directives and styles.
  • Onsite classroom training or offsite web sessions are available for your technical users and frontline content managers.
  • HospitalPORTAL works individually with your departmental super users and site administrators to lay out the content, configure security, and build the site based on best practice approaches.
  • Policies and procedures review, preparation and upload support is available throughout the implementation phases of the system.
  • HospitalPORTAL’s in-house support team will be standing by to provide any assistance you may need after the system goes live too.


By offering a system that is sophisticated on the back-end, yet simple on the front-end, HospitalPORTAL's Intranet is easy to use even by staff with minimal tech-savviness. This same setup allows non-technical departmental staff to manage content themselves without the need to involve IT resources.


We have over 65 Rural Hospitals as clients. We have proven this solution with those clients and since 1999, we have maintained a 99.5% client rentention rate. The only time we lose a client is when a smaller hospital gets acquired. 


Our solutions are attainable with a small hospital budget and minimal impact on IT and hospital staff during the implementation phases. We make it possible for small and rural hospitals to utilize sophisticated features and robust functionality in an affordable and comprehensive package that does not require extensive implementation and customized efforts.

It strikes a perfect middle-ground between a system that must be custom-built from the ground up and a custom enterprise CMS that would be far outside of the financial reach and needs of a rural health organization. Our product is a niche product, optimally utilized by small to mid-sized hospitals.


  • Easy to Edit and Publish Content
  • Intuitive Navigation
  • Robust Search Capabilities
  • Simple Document Viewing 
  • Workflows for Any Submitted Form
  • Professional Graphics - Elegant Look and Feel
  • Integrates with Active Directory
  • Pre-canned Components Specific to Healthcare
  • Social Networking Tools
  • Board & Physicians Pages
  • On Call Scheduling Manager
  • Automation of policies and procedure management with our solution, ComplyALIGN
  • Increase transparency and remove communication 
  • Reduce emails
  • Provide central access to hospital 
  • Engage your staff with blogs, announcements and 
    open forums
  • Streamline internal training end education and
    simplify onboarding
  • Audit proof your policies and procedures
  • Integrated and secure hospital board communication 
  • Can be used to facilitate efficient Board 
  • Simple to use content management platform
  • Over 30 components to address typical hospital communication needs (calendars, forums, event listings, document libraries, class registration, etc.)
  • Robust access and edit controls with full active directory integration
  • ComplyALIGN, our fully integrated policies and procedures manager for hospital forms, policies, procedures and other documents
  • Searchable directories of staff, physicians, and vendor information
  • Various Hospital Dashboards
  • Ticket tracking system, call scheduling, and other critical hospital applications
  • Integrated fillable forms, with an intuitive form builder with automated workflows upon submission
  • Single sign-on integration with external systems for centralized access to all hospital systems
  • Comprehensive viewing and editing security framework

Client Testimonials

Testimonial Prime Healthcare

“Now, during surveys or state mandated investigations, whenever a surveyor asks for policies and procedures on a particular item, the person can go in a workstation and obtain the information in seconds.  This was almost turn-ey and our IT department customized all 13 sites from the platform in just weeks.”

Jason LaMarca

Corporate Marketing Manager & Webmaster
Prime Healthcare Services, Inc., California

Testimonial Henry County Health Center

HospitalPORTAL has been a valuable and trusted vendor of our organization for quite some time. We use their Intranet Portal product as a tool to communicate important information to our associates and provide them access to a variety of documents, policies and procedures. Their Intranet Portal product including the automated Policies & Procedures Manager is a dependable and reliable tool our organization utilizes daily. We’ve found their staff to be professional, helpful and responsive to our needs. I would highly recommend their products and services to your organization."

Stacy Speidel

IT Manager, Henry County Health Center, Iowa